All shipment documents are securely archived using unique codes, backed up daily on servers, external drives, and encrypted cloud storage. This guarantees security, easy access, and full compliance with regulations.

In case of system failure, operations switch to a temporary manual system. IT is immediately notified, and all manual entries are uploaded once the system is restored. If data is lost, the latest backup is restored, and missing data is re-entered from paper records.

The Archive Supervisor manages the system, monitors compliance, and oversees the data entry staff. The Operations Manager performs periodic reviews and approves policies.